JOB DETAILS:
Position Summary
The Logistics Officer will be primarily responsible for managing our fleet and supporting basic IT and asset management. This role involves overseeing fleet operations, ensuring effective use of IT systems, and maintaining asset records. The officer will supervise drivers and promote best practices among staff for fleet and asset management in the Zambia Country Program. Key duties include utilizing PIN systems to enhance the efficiency of fleet management.

Main Duties and Responsibilities
Fleet management:
• Supports Programme staff in field trips weekly planning;
• Implements and supervises usage of tools for effective fleet management – movement planning, electronic logbooks, maintenance and fuel logbooks, Power BI;
• Refueling of PIN and Rented Vehicles.
• Critically reviews and approves all trips and related costs in Navision;
• Monitors the movements in the field, requires regular reporting by drivers;
• Prepares fleet reports for the line manager/CD;
• Follows up on information in PowerBI and communicates to HQ Logistics in case of any discrepancies.
• Critically assesses data and takes appropriate actions when the data is not correct or display irregularities, suggests and implements improvements;
• Ensures routine and preventative maintenance of the vehicles and motorbikes (incl. identification of reliable service and spare parts providers;
• Follows up on rental vehicles, contracts with rental companies, training of drivers, checks of the cars;
• Provides directly and/ or organises external trainings for drivers (defensive driving, 4×4 wheel driving
• Ensures all PIN staff adheres to PIN safety driving regulations;
• Supports in updating Movement SOPs
IT , Asset and communication management:
• Ensures stable work of all the equipment on the mission: server, laptops, phones, Thuraya, solar panels, TV, projector etc;
• Provides software support: Windows/Office installation and activation, software updates, email groups management;
• Ensures that all contracts with communication suppliers are signed on time and invoices are paid;
• Ensures that airtime and mi-fi is purchased on-time and distributed among the staff;
• Communicates with HQ IT department when needed.
• Works on optimising the internet network connections at PIN offices and guesthouses;
• Ensures that all assets are registered in Navision, changes tracked, and regular inventories are conducted;
• Ensures that handover/liability protocols are signed and archived for every asset immediately after purchase;

Requirements
Required Skills, Experience and Behavioural Competencies:

• Degree or Diploma in Logistics, Supply chain management or a related field.
• Minimum 3 years of experience in Logistics or fleet management.
• Proficiency in standard Logistics software.
• Strong organizational and communications skills.
• Ability to maintain accurate records, collect and analyze data.
• Ability to work independently with minimum supervision.
• Ability to collect and analyze data.
• Excellent data analysis and reporting skills.
• Proficiency in Microsoft packages ( Excel,Word,Powerpoint,Outlook).
• Self-starter and motivated, ability to plan and organize work independently.
• Basic Knowledge of IT an added advantage.



Work Hours: 8

Experience in Months: 36

Level of Education: Associate Degree