Job Description

The Maintenance & Operations Officer is responsible for managing the college’s physical infrastructure, including buildings, grounds, fleet, and facilities-related services. This role encompasses overseeing maintenance, repairs, fleet management, environmental compliance, safety standards, space utilisation, and event logistics. The Officer ensures that all facilities and services meet operational, and regulatory requirements.

Key Responsibilities:

1. Facilities Management:

Assist with overseeing the maintenance, repair, and improvement of college facilities, such as classrooms, laboratories, dormitories, and libraries, under the direction of the Facilities Manager.

Support in developing and implementing preventive maintenance programs for building systems, including mechanical, electrical, and plumbing, as delegated.

Help ensure compliance with health and safety regulations within all campus facilities, reporting any concerns or issues to the Facilities Manager.

Coordinate with contractors, vendors, and staff to support maintenance projects, ensuring they align with set timelines and budgets.

2. Fleet Management:

Assist with managing the college’s fleet, including buses, shuttles, and utility vehicles, and support the scheduling, use, and maintenance of these vehicles.

Support the compliance process for fleet vehicle safety, including assisting with transportation regulations, vehicle inspections, and driver certifications.

Monitor and report on fuel usage, vehicle insurance, and registrations, and ensure these records remain up-to-date for the Facilities Manager’s review.

3. Operations & Logistics:

Coordinate logistics for campus events, moves, and special projects as directed, including assisting with space setup, furniture relocation, and audiovisual needs.

Work with various departments to provide facility and operational support for campus events, ensuring all logistical needs are met efficiently.

Help oversee janitorial services, grounds keeping, and waste management tasks, reporting any issues to the Facilities Manager and suggesting improvements where possible.

Assist with space planning and utilisation, contributing ideas for efficient campus facilities use.

4. Resource Management:

Assist in preparing and monitoring budgets related to facilities, maintenance, fleet, and operations, ensuring adherence to budgetary guidelines.

Track operational expenditures and help maintain budget control, providing updates and reports to the Facilities Manager.

Support contract management with vendors and service providers, aiding in negotiations and maintaining records of service agreements.

5. Environmental and Safety Compliance:

Help ensure the college adheres to environmental, health, and safety regulations, working with the Facilities Manager to identify areas for improvement.

Assist in developing and implementing safety protocols, including supporting regular safety inspections and emergency preparedness drills for staff, students, and visitors.

6. Staff Management:

Provide day-to-day guidance to facilities and fleet personnel, supporting training and performance management under the direction of the Facilities Manager.

Offer leadership and support to maintenance, custodial, and transportation staff, fostering a positive and effective team environment as delegated by the Facilities Manager.

Qualifications and Experience:

Bachelor’s degree or advanced diploma in Facilities Management, Engineering, Business Administration, or a related field.

Extensive knowledge of facilities management, fleet operations, and logistics.

Familiarity with health, safety, and environmental regulations.

Supervisory experience with the ability to lead teams effectively.

Excellent communication, problem-solving, and organisational skills.

Proficiency in Microsoft Office and facilities management software is an advantage.